1. About this Policy
1.1 This policy explains when and why we collect personal information about our customers, suppliers and other partners, how we use it and how we keep it secure and your rights in relation to it.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, our role will vary from being “Data Processor” in most cases, to being “Data Controller” in some cases, in relation to personal data we hold.
2. Who are we?
We are a Fashion Retailer. We can be contacted at 29 Lowndes street, London, SW1X 9HX, Tel.: +44 207 201 2590
Who’s personal information we collect, hold and Process.
3.1 Customers of MJH Fashions Ltd, identified as data subjects.
3. What information we collect and why
4.1 Type of information.
Name, Email address, home address, Date of Birth and phone number, product sizes (dress, trouser, shirts, tops etc), accessorise sizes (shoes, hats, belt, etc) and any other necessary requested body measurements for customise pieces (cloth). Electronic copy of Receipts, which has partial details of customers payment cards and cannot be used for payment, Customers credit and debit card details are also stored in some cases, in order to provide customised services, customer consent is acquired in such cases.
For the purpose of Processing Sales, Sending marketing information and newsletters to customers for details of new products and special offers, for improving and customising our services for better a customer experience.
4.3 Legal Basis of Processing.
4.3.1 - For the sake of performing contractual Obligation: a-Between MJH FASHIONS LTD, and its customers
4.3.2 – Customer details and Consent form for Marketing and other communications like newsletter.
4. How we protect your personal Data.
5.1 Where we have to transfer or share your personal data with our partners for further processing, we ensure full security and privacy of the data by having “Processor’s Agreement” in place with our partner’s, as per ICO’s guidance.
5.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data fro m loss, misuse, or unauthorised alteration or destruction.
5.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100%
5.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us and how we ensure data privacy.
6.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 4.3.1 and 4.3.2.
6.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services in order to fulfil our contractual obligation with you or in order to fulfil duties consented by you in “customer details and consent form”. We do this for the purpose of our legitimate interests in operating our practice for performing our obligations with you. However, we disclose only the personal data that is necessary for the third party to hold and process in order to deliver the service and we have a contract or data processor agreement in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub-processors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.
6.3 We also take necessary steps to ensure that all out partners are GDPR compliant where necessary, by acquiring and documenting their
GDPR Policies and Privacy statements.
6.4 Our extensive set of GDPR Policy documents, which is developed as per ICO Guidance is shared with all our partners and customers
7 How long do we keep your information?
We will hold Electronic and Printout versions of your data in record, for as long as necessary, i.e. when required by applicable law or by legitimate business reasons, for example when there is a contract with MJH FASHIONS LTD and for as long as it is required by law, after the contract is expired, for example, keeping psychometric data is only valid for 2 years and therefore deleted after that. We will review the data and ask for client’s consent whether to keep, hold, transfer or remove the data, where necessary, for example, other than the Legal requirements mentioned above. Where we must archive the data, we will implement reasonable measures to prevent the Personal Data and will only use if required for legitimate business purpose.
8 Your rights
8.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
8.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner: